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RULES FOR AUCTIONS HELD AT MEETINGS

 

Please note that only full members of the British Matchbox Label and Bookmatch Society (BML&BS) may make commission bids through the Auction Organiser. Non-members may only bid in our auctions at meetings by attending and paying an entrance fee to those meetings. This entitles them to temporary membership for the duration of the meeting.

 

Non-members may enter lots in auctions held at our meetings. The extra commission charged confers temporary membership to sellers for the purpose of selling those lots only.

 

 

Aim

A 1.1

The Society aims to conduct fair and efficient Auctions whilst giving all members an equal opportunity to buy or sell items as well as helping to indicate values of items in their collections.

 

 

Application and Amendment of Rules

A 2.1

These Rules shall apply to Auctions held at meeting organised by the Society.

A 2.2

Any Seller, Bidder, Buyer or Committee appointee participating in an Auction shall be deemed to have read, understood and agreed to be bound these Rules.

A 2.3

These Rules may be amended by a majority decision of the Committee and such amendment shall be effective on notification to participants.

 

 

Organisation

A 3.1

The Committee shall appoint an Auction Organiser, as well as auctioneers, clerks, porters and others as honorary officers to try to ensure the fair, efficient and economic conduct of Auctions.

A 3.2

The Auction Organiser and Treasurer shall retain all records and accounts of each Auction at a meeting organised by the Society for inspection by the Committee.

 

 

Participation

A 4.1

Only members and temporary members of the Society may sell or buy lots through an Auction. A Visitor to a meeting who is not a subscribing member shall be considered a temporary member for that day on payment of the entrance fee to the meeting. A seller entering a lot in a auction who is not a subscribing member shall be considered a temporary member for that auction.
Note: The Society avoids any taxation of income derived from auction commissions and other trading as long as buying and selling is solely between members.

A 4.2

All transactions, including all bids and all payments, shall be in British pounds (GBP).

 

 

Role of Society

A 5.1

The Society auctions each lot on behalf of the Seller as agent only and cannot accept any responsibility for the disputes that may arise between a Seller and a Buyer. However, the Committee will attempt to assist in resolving any dispute as far as is reasonably practicable.

 

 

Lot Entry

A 6.1

A Seller may request a maximum of five lots to be entered in an Auction by first providing a suitable, written, brief, accurate description of each lot to the Auction Organiser within the dates set out in the Auction Timetable. The Auction Organiser shall confirm to the Seller, in writing, whether or not each lot can be accommodated.

A 6.2

The Auction Organiser shall not accept more than 100 lot entries to any one Auction and lot entries will be allocated on a first come first served basis.

A 6.3

If entry of a lot is refused because that auction is full then the Seller is required to apply again to enter a later auction within the dates set out in the Auction Timetable.

A 6.4

If entry of a lot is accepted then the Auction Organiser will supply a label indicating the lot number for the Seller to affix to that lot in a prominent position. Lots may only be handed over to the Auction Organiser after their entry has been accepted.

A 6.5

The Seller has the duty to ensure that each entered lot is handed over to the Auction Organiser preferably before the day of the auction or otherwise between 11 a.m. and 12 noon on the day of the auction.

A 6.6

A Seller may not withdraw a lot after 12 noon on the day of the auction. Lots not handed over to the Auction Organiser in accordance with these Rules shall be deemed an instruction by the Seller to withdraw the lot. The Auction Organiser shall require any lot not matching the Sellers original description or assigned lot number to be withdrawn by the Seller. The Auction Organiser shall require any lot that cannot be suitably examined by Bidders to be withdrawn by the Seller.

A 6.7

Receipts for lots handed over to the Auction Organiser will only be issued at the request and expense of the Seller.

 

 

Lot Content and Presentation.

A 7.1

Only phillumenic items may be included in lots such as: matchboxes; matchbox labels; bookmatches; match packaging; match holders; match advertising; associated publications; or any other material related to the collecting, use or manufacture of match related items.

A 7.2

The Seller must package a lot in such a manner to allow its safe handling and examination by potential Bidders. Small items shall be presented in a package not less than 20 cm x 20 cm. Lots must be of a reasonable size, weight and portability to enable easy handling for examination by Bidders and for subsequent carrying away by Buyers. The packaging of a lot shall be the responsibility of the Seller and therefore damage to, or loss from, the lot during handling shall be at the risk of the Seller.

 

 

Preparation and Publication of Postal Auction Catalogues

A 8.1

The Auction Organiser shall arrange the preparation of an Auction Catalogue to be published prior to the auction. The description published for each lot shall be based on that supplied by the Seller.

 

 

Lot Inspection and Bidding

A 9.1

Bidders are advised to satisfy themselves of the content of a lot and be prepared to buy caveat emptor.

A 9.2

Any remarks the Auctioneer may make concerning a lot shall be considered advisory only and not binding in any way.

A 9.3

Postal bids shall be made in writing by letter or email and received by the Auction Organiser before the published closing date. Postal bidders must clearly state: their full name; their full postal address; their membership number; and their maximum bid against each lot number. The Auction Organiser shall mark each postal bid with the time and date it was opened. Postal bids that cannot be clearly and unambiguously understood or do not conform to these Rules will be rejected. Where two postal bids of the same amount have been received for the same lot then the bid opened first by the Auction Organiser shall be the bid accepted.

A 9.4

A Seller may set a Reserve Price on a lot by informing the Auction Organiser in writing. A Reserve Price shall be treated as a fixed bid by the Seller to buy that lot at that price.

A 9.5

The Auctioneer may start the bidding at any value. Bidding stages shall be at the Auctioneer's discretion but shall generally be in: £0.50p steps up to £10; £1 steps up to £25; £5 steps up to £100; £10 steps up to £250; £25 steps up to £500; and £50 steps thereafter.

A 9.6

It is the responsibility of a Bidder to attract the attention of the Auctioneer and to make their bids clear.

A 9.7

The Buyer of a lot shall be the one making the highest bid knocked down by the Auctioneer. It is the responsibility of a Buyer to ensure their name is given accurately to the clerks.

A 9.8

A lot that attracts no bids or lot that is withdrawn shall be deemed to have been knocked down to the Seller for £1.

 

 

Buyer's Settlement and Collection of Lots

A 10.1

Buyers must settle their account in full at the end of each auction. Accounts may be settled by cash or by cheque made payable to BML&BS. Buyers are responsible for the collection of any lot purchased.

 

 

Payout and Commission

A 11.1

Whether a lot is sold, unsold, or withdrawn, a commission of the greater of £1 or 15% (15% in the case of Temporary Members) of the sum realised shall be deducted by the Society from any monies due to the Seller after payment has been received from the Buyer. Payment shall be by cash or cheque at the discretion of the Society. Monies not collected shall be forwarded at the convenience of the Society and the expense of the Seller.

A 11.2

Any lot that remains uncollected at the end of the event shall be dealt with at the expense of the Buyer.

 

 

Auction Timetable

A 12.1

The following table shows the principle dates for each Auction:

Period for lot entry

Catalogue published

Auction date

Results published

1 September - 31 October

December

February

April

1 November - 31 December

February

April

June

1 January - 30 June

August

October

December

1 July - 31 August

October

November/December

February

A 12.2

The Auction Organiser may revise the Auction Timetable at any time as circumstances may require.

 

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